Email Templates
Use these templates to advocate for your student's rights when using educational technologies.
​
Disclaimers:
*Please be mindful of additional state and local regulations and modify templates accordingly.
*This webpage was developed with assistance from ChatGPT.
Subject: Revoking Consent for FERPA
Dear [School Name] Administration,
​
I am writing to revoke my consent for the Family Educational Rights and Privacy Act (FERPA) regarding my child, [Child's Name], who attends [School Name]. I would like to request that [School Name] no longer share my child's educational records with third parties without my explicit consent.
​
Please confirm in writing that this revocation of consent has been processed and that my child's educational records will no longer be shared without my permission. Also, please provide me with any information I need to know regarding how this will impact my child's educational experience.
​
Thank you for your prompt attention to this matter.
​
Sincerely,
[Your Name]
Subject: Request for Child's Educational Records
Dear [School Name] Administration,
​
I am writing to request a copy of my child's educational records. My child's name is [Child's Name] and he/she is currently enrolled at [School Name].
​
I understand that under the Family Educational Rights and Privacy Act (FERPA), I have the right to access my child's educational records. I would appreciate it if you could provide me with a copy of all of my child's records, including but not limited to academic transcripts, disciplinary records, and any other information you maintain about my child's education.
​
Thank you for your prompt attention to this matter.
​
Sincerely,
[Your Name]
Subject: Request for Correction of Student Records
Dear [School Name] Administration,
​
I am writing to request a correction to my child's student records. My child's name is [Child's Name] and he/she is currently enrolled at [School Name]. Upon reviewing my child's records, I have noticed an error that needs to be corrected.
​
The error in question is [describe the error in detail]. I would appreciate it if you could make the necessary corrections to my child's records as soon as possible.
​
If there are any forms or other documentation that I need to provide in order to facilitate this correction, please let me know.
Thank you for your prompt attention to this matter.
​
Sincerely,
[Your Name]
Subject: Inquiry about Educational Technology Platforms
Dear [School Name] Administration,
I am writing to inquire about the educational technology platforms that my child, [Child's Name], is using in his/her classes.
Could you please provide me with a list of the educational technology platforms that my child's teachers are using in their classes? I am particularly interested in any platforms that require my child to provide personal information or create an account. Additionally, please let me know what steps the school takes to ensure that these platforms are safe and secure for student use.
Thank you for your prompt attention to this matter. I look forward to hearing back from you.
Sincerely,
[Your Name]
Subject: Violation of PPRA
Dear [School Name] Administration,
I am writing to inform you that I believe my rights under The Protection of Pupil Rights Amendment (PPRA) have been violated. My child, [Child's Name], is currently enrolled at [School Name], and I recently became aware that he/she was subjected to a program or activity that involved the collection, disclosure, or use of his/her personal information for marketing purposes.
As you may be aware, the PPRA requires schools to obtain written consent from parents before collecting, disclosing, or using personal information for marketing purposes. I did not provide such consent, and I believe that my child's rights have been violated as a result.
I would appreciate it if you could provide me with more information regarding the program or activity in question, including the personal information that was collected and how it was used. Additionally, I request that you take immediate steps to ensure that my child's personal information is no longer used for marketing purposes without my explicit consent.
Thank you for your prompt attention to this matter. Please let me know what steps you are taking to address this violation of my child's rights.
Sincerely,
[Your Name]
Subject: Religious Violation of PPRA
Dear [School Name] Administration,
I am writing to inform you that I believe my rights under The Protection of Pupil Rights Amendment (PPRA) have been violated. My child, [Child's Name], is currently enrolled at [School Name], and I recently learned that he/she was made to participate in a religious activity at school without my consent.
As you may be aware, the PPRA requires schools to obtain written consent from parents before requiring students to participate in any activity that involves religious instruction or worship. I did not provide such consent, and I believe that my child's rights have been violated as a result.
I would appreciate it if you could provide me with more information regarding the religious activity in question, including the nature of the activity, the date(s) it took place, and who was responsible for organizing and supervising it. Additionally, I request that you take immediate steps to ensure that my child is not required to participate in any future religious activities without my explicit consent.
Thank you for your prompt attention to this matter. Please let me know what steps you are taking to address this violation of my child's rights.
Sincerely,
[Your Name]